Thank you to our Outgoing Officers

(Left to Right) Lee Ritzman, Dave Coffman, Larry Lehnerz

Thank you to our Presidents Dave Coffman and Larry Lehnerz for serving as President of Yaquina Toastmasters this year!

Thank you to Immediate Past President and Vice President Christa Colway for your service at Yaquina Toastmasters this year!

Brian presenting Christa with an Award

Thank you Brian Norris for serving as this year's Vice President of Membership for Yaquina Toastmasters!

Thank you Kathleen Ritzman for serving as this year's Vice President of Public Relations for Yaquina Toastmasters!

Thank you Brian Haggerty for serving as this year's Secretary for Yaquina Toastmasters!

Left to Right Diane and Laurie Weitkamp

Thank you Laurie Weitkamp for serving as this year's Treasurer for Yaquina Toastmasters!

Lee Ritzman and Laurie Weitkamp

Thank you Lee Ritzman for serving as this year's Sergeant at Arms for Yaquina Toastmasters!

What do the Club Officers Do?

There are seven officer roles in a club to help with running the club. These officers are elected either every year, or every six months by the club. Some of the officers will volunteer, and some will be volunteered.

The first role is the President, who opens the meeting every morning. They are in charge of operation and supervision of the club. At the beginning of the meeting, they will present any news that needs to be dealt with, and then turn over the meeting to the Toastmaster of the day. Generally the President will work with all of the officers, but the Vice President of Education will be their closest officer,

Vice President of Education is in charge of scheduling and confirming the roles are filled before the meeting. They also help members to be on track for awards such as the Competent Communicator. The Vice President of Education will work with the President often, as well as the Vice President of both Membership and Relations to help gain more members and set up schedules.

The Vice President of Membership helps to conduct membership building programs. They help to give membership material to new members and applications to join for potential members. This officer will work with the Vice President of Relations often as well as the Treasurer.

The last Vice President is of Public Relations. This president is in charge of promoting the club, and the membership programs. They are in charge of keeping an online presence and keeping the members up to date on events and meetings. The Vice President of Relations and of Membership will work together often, as well as with the Secretary.

The Secretary helps to keep a roster of members and keep the files for the club. They also need to keep the minutes for records. During the year, the Secretary will work with the Treasurer and Vice President of Public Relations to keep the members engaged, and up to date.

The Treasurer will keep the bank account and make sure to collect dues so that we can maintain our memberships. They work with Membership to collect the dues of a new member and the application for that member, This officer also works closely with the Secretary.

Sergeant at Arms helps to maintain the club equipment and supplies. They will set up the room so it is ready for the meeting, with the tracking charts out for members to record their achievements. This officer is also in charge of the guests so that the president will know how many guests have visited and who they are for the meeting. The Sergeant at Arms works with the Secretary and Vice President of Membership.

The Role of Sergeant at Arms

Sergeant at Arms helps to maintain the club equipment and supplies. They will set up the room so it is ready for the meeting, with the tracking charts out for members to record their achievements. This officer is also in charge of the guests so that the president will know how many guests have visited and who they are for the meeting. The Sergeant at Arms works with the Secretary and Vice President of Membership.

Role of the Treasurer

The Treasurer will keep the bank account and make sure to collect dues so that we can maintain our memberships. They work with Membership to collect the dues of a new member and the application for that member, This officer also works closely with the Secretary.

Role of the Secretary

The Secretary helps to keep a roster of members and keep the files for the club. They also need to keep the minutes for records. During the year, the Secretary will work with the Treasurer and Vice President of Public Relations to keep the members engaged, and up to date.

Role of Vice President of Public Relations

The Vice President of Public Relations promotes the club to the local community and notify the media about the club’s existence and benefits it provides. They update web content, and safeguard the Toastmasters brand identity. It’s their job to notify the media whenever they club does something newsworthy. As vice president public relations, they can write press releases, fliers, and maintaining the club’s presence at various key places on the web and in the community. Stay current on all new developments via The Leader Letter, Toastmaster magazine and the announcements published on the Toastmasters website and social media sites.They are in charge of keeping keeping the members up to date on events and meetings. The Vice President of Relations and of Membership will work together often, as well as with the Secretary.

Vice President of Public Relations Tutorial
Vice President of Public Relations Resources from TI

Role of Vice President of Membership

The Vice President of Membership helps to conduct membership building programs. They help to give membership material to new members and applications to join for potential members. This officer will work with the Vice President of Relations often as well as the Treasurer. They promote the club and manage the process of bringing in guests and transforming them into members. By initiating contact with guests, making them feel welcome, and providing them with the information they need to join, they help maintain a constant influx of new people into the club. The Vice President of Membership also attentively monitor membership levels and strategizes with the rest of the executive committee about how to overcome membership challenges when they occur.

Role of Vice President of Education

The Vice President of Education helps to schedule members’ speeches and projects to help keep the members on track towards their awards. They serve as a resource for questions about education awards, speech contests, and the mentor program. They are an important source of Toastmasters knowledge for club members, and it is their job to become familiar with all aspects of the Toastmasters education program. The Vice President of Education will work with the President often, as well as the Vice President of both Membership and Relations to help gain more members and set up schedules.

The Role of President

The President opens the meeting every morning. They are in charge of operation and supervision of the club. At the beginning of the meeting, they will present any news that needs to be dealt with, and then turn over the meeting to the Toastmaster of the day. Generally the President will work with all of the officers, but the Vice President of Education will be their closest officer. The president is expected to provide helpful, supportive leadership for all of the club’s activities. They motivate, make peace, and facilitate as required. Though they must occasionally step in and make a difficult decision, rarely do they so without consulting club members and other club officers. They need to stay current on all new developments via the Leader Letter and the announcements published on the Toastmasters website. 

Pathways Projects to Complete Online

Level Four

Conduct an Online Meeting

• With many clubs turning to online meetings, you can complete the project for leading an online meeting!

Level Five:

Ethical Leadership Panel

• Moderate a panel for a 20 to 40 minutes discussion on ethics, with a Q&A session. 

Lessons Learned:

• For a project that has already been completed, facilitate a discussion about the project and review how everything was handled. Have each member fill out a 360 evaluation form. 

Moderate a Panel Discussion

• Moderate a panel for 20 to 40 minutes on any topic 

Lauralee's Toastmasters Reflection

Picture Taken For a Previous Award

I am extremely happy to announce that I have completed Toastmasters' Advanced Communicator Gold today. I started My Toastmasters Journey in 2016 as a solution to needing an audience for my Public Speaking class at Oregon Coast Community College. Little did I know that starting in Toastmasters would change my life.

After giving my speeches for the class, I was convinced to keep going and finish the Competent Communicator. The system was addicting and I thoroughly enjoyed seeing my progress through pages completed. In 2017, I I jumped at the chance to complete a District level role through being a Pathways Guide.

It was at that point that I realized I had a passion for educating and serving the consumer. I switched my major to Business Administration: Marketing. Now, I am in my last year of my Bachelor's in Business Marketing.

So far, I have served as the Vice President of Public Relations at Yaquina Toastmasters, a Pathways Guide for the Coast, and the District Public Relations Manager.

In my time at Toastmasters, I have found many friends and mentors along the way. Dave Coffman challenged me to go beyond technical speeches. Laurie Weitkamp encouraged me to share personal speeches and not be afraid of showing emotion. Paul Brookhyser was always there to lift me up and motivate me. Lee Ritzman helped me prepare speeches and offer insights for my speeches on Germany. Avital Miller worked with me to complete my Pathways speeches. Christa Colway has supported my crazy ideas for Public Relations and helped me reach my goals. Brian Haggerty encouraged me to go outside of my comfort zone and compete in club contests. Svetlana helped me navigate online meetings. Brian Norris has walked me through many speeches to help me fine tune my message. The newer members of the club like Pam and Larry have sparked my curiosity with their speeches and experiences. John Rodke encouraged me to push the boundaries of my mind and let myself grow. Crystal and Donna motivated me to become more involved in the Toastmasters community.

Throughout this journey, I have been touched by the support of my Toastmasters community and I am excited to see where my journey takes me from here.