Every Toastmasters meeting is evaluated by one of the members. This is not a leadership role, but a floating roll between the members. The general evaluator states to help any guests or new members, the purpose and benefits of having an evaluation done.
During the meeting, the general evaluator needs to have full view of the room, so that they can see everything that happens. When the general evaluator comes in, they first need to see if all of the trophies, materials, banners and property is out, and where it is supposed to be. This also ensures that the team has the tools they need to perform, such as the timing lights, stopwatch, and manuals. Another part of the general evaluator's job is to make sure their team knows who they are evaluating, and have the manuals for those people.
The easiest way to complete the meeting evaluation is to have a checklist of what is supposed to go on during the meeting. On of the most important part is if the meeting, and meeting sections, start and end on time. They also should focus on how the Toastmaster of the day transitioned between sections, and if they helped to create a positive atmosphere.
For evaluating different participants, the general evaluator points out both good and bad in the following areas of the person's: preparation, organization, delivery, enthusiasm, observation and performance of duties. When their evaluation part of the meeting begins, the general evaluator will introduce the speech evaluator. From there each evaluator: grammarian, times, and general evaluation of the meeting. For the evaluation, commenting on the quality of the evaluation team's performance. Include in their evaluations if they were positive, helpful, and suggesting improvement. Make sure to tell how the meeting flowed, and if the segments started on time.